Tips for choosing a conference room for organising different types of seminars.

Seminars are a widely adopted practice among organisations and businesses to enhance knowledge, skills, and professional development for employees or participants. As a result, choosing the right conference room for each type of seminar, specific nature and requirements, is not only for fostering a conducive learning environment but also for maximising the effectiveness of the event. In this article, Crowne Plaza Bangkok Lumpini Park would like to share some useful tips for selecting a conference room for various types of seminars, along with some key considerations to ensure the venue complements the nature of each seminar.

Academic Seminar (Symposium)

An academic seminar focuses on the presentation of research findings or new ideas by experts or specialists in a particular field. These events typically involve discussion and Q&A sessions, allowing for the exchange of ideas and opinions. As such, the selection of the conference room for this type of seminar must fully support both learning and presentations.

Silence Conference Room: An academic seminar requires a quiet atmosphere to ensure both the speakers and the attendees can fully concentrate on the presentations or discussions. A quiet room minimises disturbances, allowing for smooth presentations as well as Q&A sessions, and preventing any distractions that could impact the effectiveness of the seminar.
Comfortable Seating & Conference Room Setups: Particularly in Theatre or Classroom-style setup, a well-planned seating arrangement in the conference room allows participants to have a clear view of the speaker, allowing them to focus on the presentation and engage more easily with the presenter during the seminars.
Technical Support Services for Seminars: An academic seminar should have a dedicated technical support team experienced in managing such events. This team must be available to assist with any issues related to equipment, audio, or visual systems that may arise during presentations, ensuring that the seminar proceeds smoothly without interruptions.

Panel Discussion Seminar

A panel discussion seminar features a group of experts or specialists from various fields who engage in a dialogue, exchanging views on a designated topic. Participants learn by listening and asking questions, making the selection of a suitable conference room crucial for ensuring a smooth and productive event.

Equipment for Discussions and Seminars: This includes microphones for each speaker, along with presentation equipment in a conference room such as projectors and large LED screens. Modern technology should be provided to ensure that all attendees can clearly see the information and visuals, making it easier to follow the discussion.
Appropriate Seating & Conference Room Setups: The seating setups should accommodate a large number of participants, with Theatre or Classroom-style setups being ideal. This ensures that all attendees have a clear view of the speakers and can interact with them easily during the seminar.
Convenient Location: The conference room should be conveniently located, ideally near public transport such as MRT or BTS stations, with parkings available for those who are driving a car. This helps alleviate any concerns about transportation and enhances the overall convenience for participants.

Brainstorming Seminar

A brainstorming seminar focuses on encouraging all participants to contribute new ideas on a specific topic or problem. Therefore, the conference room must facilitate open and creative exchanges of ideas to achieve the best outcomes.

Open and Spacious Conference Room setup: The seating setup should be flexible, allowing for groups seating or circular setup to ensure the participants can see and engage with each other easily. This setup fosters a more effective environment for brainstorming and exchanging ideas.
Equipment for Effective Brainstorming: Tools such as whiteboards, flip charts, and sticky notes enhance the efficiency of the seminar. Additionally, using multicoloured markers for recording ideas can stimulate creativity and innovation during the session.
Relaxed and Creative Atmosphere: Choosing a conference room with ample natural light, an open and friendly environment, and inspirational decor can help participants feel more relaxed and motivated to contribute new ideas. A positive atmosphere contributes significantly to the overall success of a brainstorming seminar.

Role-Playing Seminar

A role-playing seminar focuses on learning and gaining experience through simulated scenarios, where participants take on different roles. Therefore, selecting a spacious conference room equipped with the necessary tools is crucial for ensuring the effectiveness of this type of seminar.

Spacious Conference Room for Movement: The conference room should be spacious enough to allow participants to move freely, as role-playing seminars often require a large space to facilitate interactions and physical movement.
Role-Playing Equipment: Providing costumes or props for role-playing helps participants understand their roles better, and enhancing the learning experience. These tools allow for more effective role-play sessions within the seminar.
Lighting and Sound Setup: Proper lighting and sound are essential in creating an immersive atmosphere in the conference room. This enhances participants’ engagement with their roles, making the learning experience more realistic and impactful during the seminar.

Workshop Seminar

A workshop seminar emphasises hands-on learning, where participants gain knowledge and skills through group activities. Therefore, selecting a suitable conference room for a workshop must prioritise the convenience and readiness of both the space and equipment.

Spacious Conference Room for Group Activities: The room must be large enough to accommodate group or zone-based activities, allowing participants to move and engage in activities comfortably.
Comprehensive Seminar Equipment: This includes flexible tables and chairs that can be rearranged to suit the activity format, as well as necessary tools and electronic devices to support workshop activities.
Learning-Conducive Environment: A professionally designed environment is a key, with adequate lighting, good ventilation, and provisions for food, drinks, and rest areas during breaks. These elements help participants stay relaxed and energised, ensuring they are ready to engage in the next phase of the workshop.

Conference Rooms at Crowne Plaza Bangkok Lumpini Park: A Venue That Truly Meets All Seminar Needs

Selecting the right venue and conference room layout is crucial to the success of any seminar. At Crowne Plaza Bangkok Lumpini Park, we offer a variety of conference rooms designed to accommodate the unique requirements of different types of seminars. These include The White Room, boasting an expansive 911 square metres, the Crowne Ballroom with 311 square metres, and the Sathorn Room, offering 85 square metres. We also provide many other conference rooms tailored to meet the specific needs and requirements of various seminar formats.

In addition, Crowne Plaza Bangkok Lumpini Park is ideally located in the Silom and Sathorn areas, offering not only convenient access but also a welcoming environment that ensures all seminar attendees enjoy a productive and enriching experience.

For more information or to book a seminar and conference room, please contact us. Tel : +66(0) 2632 9000 or E-mail : catering-cpbkk@ihg.com