Popular Seminar and Conference Room Setups to Boost Communication and Engagement

Choosing the right layout for a meeting and conference room is a key to enhancing communication and fostering idea sharing during seminars. It also helps create an environment that encourages active participation, ensuring meetings proceed smoothly and efficiently. In this article, Crowne Plaza Bangkok Lumpini Park would like to take you on an in-depth exploration of the seven most popular seminar and conference room setup styles that effectively boost communication and engagement throughout the event.

Exploring Current Popular Seminar Room Setups

Seminar and conference room setups can be adjusted and customised in terms of seating arrangements and table layouts, allowing organisers to tailor the space to suit the nature of the event and participants’ needs. This flexibility supports communication and engagement in various ways, ensuring an optimal experience. Here are some of the most widely used setups:

Classroom Style Seminar Room Setup

The Classroom Style setup is highly popular, especially in conference rooms for seminars or training sessions focused on learning and presentations. In this arrangement, chairs are organised in rows, with long tables provided for participants to place documents or equipment. This layout creates a conducive environment for learning, enabling attendees to take notes easily and follow the presentation content more effectively.

Theatre Style Seminar Room Setup

The Theatre Style setup is ideal for large conferences, seminars, or conference rooms where presentations are held, with chairs arranged in rows without tables. This arrangement maximises seating capacity and is well-suited for formal presentations or events where information is delivered to a large audience. Without tables, the focus is on the speaker and the presentation, making it an efficient choice for conveying information to a large group.

U-Shape Style Seminar Room Setup

The U-Shape Style seminar room setup is perfect for meetings that require active participation and interaction. In this arrangement, chairs and tables are arranged in a U-shape, allowing all participants to face each other. This setup encourages engagement, facilitating open discussion and interaction, as it allows everyone in the conference room to have clear visibility of one another. It is particularly effective for meetings where feedback, discussion, and collaboration are key.

Boardroom Style Seminar Room Setup

The Boardroom Style, also known as the conference table setup, is popular for small group meetings in  conference rooms or seminars that require collaborative decision-making. A large table is placed in the centre of the room, with chairs arranged around it, allowing all participants to face each other clearly. This setup creates a welcoming and intimate atmosphere, enhancing communication and interaction, making it easier for participants to exchange ideas and engage in discussions.

Hollow Square Style Seminar Room Setup

The Hollow Square Style is similar to the Boardroom Style but with a key difference: tables are arranged in a square with an open space in the middle. This layout is often used in conference rooms or seminars as it allows all participants to see each other easily, facilitating clear communication and discussion. Additionally, the open centre provides more flexibility, enabling participants to move around or change seats more conveniently during the meeting.

Banquet Style Seminar Room Setup

The Banquet Style, often used for events involving dining, arranges tables in circular or oval shapes with seating around them. This setup creates a relaxed, informal atmosphere, ideal for events in conference rooms or seminars that combine meals with discussions or presentations. The arrangement encourages easy interaction within small groups, fostering a comfortable environment for conversation and idea sharing.

Cabaret Style Seminar Room Setup

Similar to the Banquet Style, the Cabaret Style seminar room setup also features round or oval tables. However, the key difference is that seating is arranged only on one side of the table, allowing participants to have a clear view of the stage or speaker. This conference room setup maintains the informal, group-friendly atmosphere while ensuring that attention remains focused on the presentation or performance, making it suitable for events that blend social interaction with formal content.

Tailor-Made Seminar and Conference Room Solutions at Crowne Plaza Bangkok Lumpini Park

Choosing the right venue for your seminar or conference is crucial to ensuring its success. Crowne Plaza Bangkok Lumpini Park offers a range of flexible conference room and meeting spaces, such as The White Room, boasting an expansive 911 square metres, the Crowne Ballroom with 311 square metres, and the Sathorn Room, offering 85 square metres, among many others. These versatile spaces can be customised to suit the purpose of your event and the number of attendees, whether it’s a small meeting or a large-scale conference. Each room is equipped with modern technology, including microphones and large LED screens, providing all the essentials for a successful seminar or meeting.

For more information or to book a seminar and conference room, please contact us.
Tel : +66(0) 2632 9000 or E-mail : catering-cpbkk@ihg.com