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When it comes to attending social events, especially ones hosted at a hotel meeting room, learning the basic rules to conduct yourself is key to maintaining your professional etiquette. If it’s your first time organizing the meeting, you might be feeling a little nervous. Let’s take a look at five techniques that will help boost your confidence. Professionalism really does make things run much more smoothly when it comes to joining an important meeting at upscale hotel conference rooms in Bangkok.

 

Be on time

As being on time is a very important aspect to consider when using a hotel meeting room, you should attend to all your personal business 15-30 minutes before the meeting starts so you have some extra time to prepare all the information for the meeting. Unlike meetings organized at the office, events held at hotel meeting rooms require planning in terms of route and the time of arrival, especially when you’re heading the meeting. Running late will not only keep meeting members waiting, which isn’t very respectful, but also will be distracting for others when you enter the hotel meeting room while someone is speaking.

 

Be prepared

Being well prepared before entering a hotel meeting room is a key aspect for meeting organizers. By preparing thorough information for all the topics to be discussed in the meeting, not only will you ensure that the meeting runs smoothly according to plan but also ensure that you have a good understanding of all the topics and that mistakes would be less bound to happen, reflecting your great leadership.

 

Do not have your phone out

By having your phone out on the table or letting it ring in the middle of a meeting is a no-no! If you place your phone on the table, even on silent mode, those sitting near you can still be distracted or annoyed by any vibrations or blinking lights from your phone screen. Especially when you’re heading the meeting, you should always remember to turn off your phone and keep it in your bag. If it is really necessary to use your phone, excuse yourself politely from the hotel meeting room to be respectful.

 

Share your opinions respectfully

During the Q&A session of the meeting, you as a leader should be asking relevant and creative questions. If a debate arises and you do not agree with another member’s opinion, you should respond reasonably while also considering the appropriateness of your response. Do not express an opinion that will cause conflict and use language that is polite and respectful.

 

Follow a professional dress code

Attire is an important aspect that shouldn’t be overlooked if you’re planning to organize an event in a hotel conference room. You should dress professionally, especially if you’re heading the meeting, as dressing well will not only leave a good impression and make you seem trustworthy in others’ eyes but also reflect your good social etiquettes.

 

Apart from the etiquettes mentioned of how to conduct yourself in the meeting room, selecting the location is just as important as you would be requiring a wide range of facilities. If you’ve noticed at important meetings, the organizer would often choose a hotel meeting room in Bangkok in order to ensure optimal convenience and appropriateness.

 

Crowne Plaza Bangkok Lumpini Park, situated in the heart of Bangkok’s central business district, has meeting rooms equipped with a wide range of facilities, including advanced technology in lighting, audiovisual system, and high-speed Wi-Fi. Catering solutions and a professional consulting team are also available. The hotel’s location near BTS Saladaeng and MRT Silom will also make your commute even more convenient as you don’t have to worry about getting stuck in traffic while heading to the hotel meeting room during the rush hour.

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